SAAB

The following is a list of task categories, with the key elements listed for each category. While not exhaustive, this document will serve the purpose of teaching new volunteers. As with any swim meet, a survey of the pool, meet support areas (ready bench, timers, etc.), zoos, and areas outside of the pool should be undertaken to determine additional detail work needed in order to make the meet successful.

1. Empty Silo & Clear Pool Deck

• Using 4 volunteers, with one up in the silo loft, bring down the equipment and pass it off to other volunteers to line it up for easy access.
• Take caution when working in the silo loft or on the ladder.
• Have 2-3 volunteers clear the pool deck, stacking chairs in the North corner of the pool area

2. Timer Stations

• Chairs - 3 per lane
• Umbrellas

3.  Meet Director/Starter/Computer Tent

• Tent Frame & Cover
• Extension cords - use ladder in the silo to run from amenity center, through rafters, and above pool deck to tent frame
• Concrete blocks for weight - tie down in the event of wind
• Chairs
• Starter Unit - secure
• Event & Heat Flip Signs

4.  Ready Bench & Traffic Flow Into Ready Bench

• Marking or mat system
• Rope for swimmer traffic flow into ready bench
• Rubber mats for traction

5.  Pool Set-Up (locate post-hole cover key; two-pronged brass twist wrench)

• Lane lines
• Lane flags (use key to remove post-hole covers and insert chrome posts)
• Rotate pool jets downward
• Check for loose items in pool
• Rope-off spectator areas

6.  Volunteer Check-In Tent

• Tent
• Table

7.  Location of clip boards, timer units, forms and other items needed by race volunteers

OTHER COMPLETION ITEMS

• Alarm for pool gate turned off - inside concession stand, toggle switch mounted underneath sub panel above door
• Announcer Table
  
  • Table & 7 chairs
  • Extension cord
  • PA System; check sound volume
• Auto Traffic Flow and Signage - use pre-made signs mounted on saw horses
• Pedestrian Traffic Flow Outside of Pool Area & Signage
  
  • Use yellow rope
  • Areas include zoos, field, restroom access, and mud areas
  • Prevent traffic from street sidewalk across field and in mud areas
• Portable Restroom Check
• Amenity Center Restroom Check
• Trash Can Empty/New Bags
  
  • Pool area
  • Zoos
  • Concession Areas
• Hospitality Table
  
  • Table
  • Umbrella or pop-up if available
  • Water coolers
  • Pitchers and cups

Miscellaneous Signage

NOTES

• Does not include zoo set-up procedures
• Tasks that can be commenced the night before a meet:
  
  • Pool deck chairs stacked
  • Meet Director/Starter/Computer Tent Frame (top part of frame only, left on ground)
  • Pool Set-Up
  • Umbrella bases for starter areas set out
  • Chairs for starter areas set out, unfolded and on ground (in the event of overnight winds)
  • Ready Bench
  • Hospitality Table
  • Trash Cans
  • Items not used the night prior to the meet should be stowed in the silo or amenity center